Other applets were set to email the relevant team members when we asked Alexa what was on the project to-do list, or when something was added to the Trello board. Applets included asking Alexa to add tasks to our team GMail calendar and Trello board. We created applets within IFTTT that granted Alexa the custom functionality we needed to keep the team organised and on track. Additionally we requested regular progress updates by setting project milestones daily. We used “skills” to plan deadlines in GMail and set up reminders for each task and set their due dates in Trello. To initiate our project we tasked Alexa with calculating budgets and team capacity with some simple maths questions. At closing, the project manager is expected to evaluate the success of the project, identify valuable learnings and share key takeaways. Executing pertains to quality control and monitoring ensures that delivery teams remain on course to deliver efficiently. Next is planning where the focus turns to timekeeping and deadline management. Initiating is the first part of the process and involves scoping and costing projects. To measure Alexa’s success in her new role, we have defined five key areas of expertise where we would expect a project manager to excel. IFTTT allows us to connect Alexa to online web services, social media accounts and your smart home devices. IFTTT is a free service that connects devices and apps, enabling them to interact with each other. Using IFTTT, we’re going to programme Alexa to manage an internal project for us and measure her competency in project management. Not only can she keep track of tasks and remind us about meetings, but she’s great to have around for team morale. We’re predicting a future where Alexa (and other voice assistants) becomes the number one tool for productivity management in the workplace. But how does Alexa fare in the workplace, and can we trust her to manage our projects? The hypothesis TV adverts show Alexa taking control of everyday tasks, controlling a smart vacuum, calling relatives and making purchases. While she might still be seen as a novelty by some, there are those who can see the potential of Alexa and how, perhaps in 30 years’ time, we won’t remember a time without her.
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